11 Features of Office 365 you have probably missed

If your business has a subscription to Office 365 then you probably already use Outlook for email, you might use SharePoint for document management, Skype for video calls and maybe even OneDrive for file storage! But what other Office 365 applications could you look at for your business?

With Microsoft Office 365 adding new applications all the time, you can be forgiven for missing ones that might be useful for your business. Here is a selection of lesser known applications that come with most Office 365 subscriptions.

Yammer

Think of it as a private Facebook for your business that can be used to improve communication, reduce email overload and collect internal business knowledge. So instead of sending internal emails that contain useful information but two hours later are lost into the abyss of emails, post it to your internal Yammer page.

Planner

A simple and effective way to manage projects with your team. If you’re thinking about dedicated Project Management Solution, and don’t already have one within your business. Then Microsoft Planner could be a useful stepping stone before spending time and money on a dedicated project management systems.

Active Directory Integration

If you have a separate Windows login for your PC or even Apple Mac, it is possible to bring the two together to create a single sign-on (SSO) using Azure AD Connect. Changing your password on your Windows computer will automatically update your Office 365 password online.

Sway

Think PowerPoint younger and more exciting brother. Sway is a different way to present to clients without death by PowerPoint. Purely a web-based application allows you to add content from the web and social media very easily.

Office Applications Online

If you already use SharePoint and OneDrive, then you’ve probably seen the option to open documents within the web browser. Although cut down versions of the desktop apps, these really lend themselves to collaboration, realtime editing of documents with you co-workers.

OneNote

I love pen and paper, but paper can easily get miss placed and pages lost within notebooks. With OneNote, your notes are automatically synchronised across all of your devices, Andriod and Apple too! What’s more, you can easily share them with others and publish them directly to SharePoint.

Flow

If you have heard of Zapier or IFTTT, then Flow is Microsoft’s version. If you’ve not, then its a way of getting different Cloud Services talking and interacting with one another within a couple of clicks.

PowerApps

Not one for the fainthearted, Microsoft PowerApps takes Flow to the next level and allows you create web and mobile applications without program skills. Watch this space, to see if that is really true!

Delve

Delve displays documents and files across all of your Office 365 applications. If these documents are shared with you, then you can also view what others are working on.

Microsoft Teams

The new kid on the block, Microsoft Teams is a mash of Skype, Calendars, OneNote and SharePoint. It’s certainly my new favourite addition, albeit very similar to the very excellent Slack app. It brings together Office 365 apps that you group together for your departments and teams.

Staff Hub

Actually, Staffhub is the latest addition to the Office 365 family. On first sight, it just looks like Excel spreadsheet for organising the staff rotates and shifts, which isn’t far from the truth. But what if that spreadsheet allowed to staff to view it via mobile app, swap shifts with each other and allow you to manage staff holidays. Designed for retail, hospitality and manufacturing type businesses, staff without desks and computer access.

If you like to find out more about Office 365 or Cloud Applications, how these can work for your business – Please contact David or Jamie on 0131 225 2215 or email info@dunedinit.co.uk

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