Over time it does not matter how much your traditional filing system is organised; your files and documents can become a hindrance to your business. Only staff working on your documents, folders, and files day to day can understand how they are organised.
Management and directors higher up the information food chain are dependent on staff to relay information in order for business decisions to be made.
The idea of a Document Management system is to introduce a layer between the traditional file systems. This layer requires documents to be published through a series of processes.
SharePoint and Document Management
Dunedin IT can recommend a number of document management systems but for small businesses Microsoft SharePoint is an ideal starting point. SharePoint is a practical IT solution that helps teams stay connected and productive by providing easy access to the people, documents and information they need to make more informed decisions and get the job done. Enhancements in Office 365 SharePoint 2010 make it easier than ever to share documents, track tasks, use e-mail efficiently and share ideas and information.
We at Dunedin IT have to date implemented SharePoint to more than 20 of our clients and we also use this solution to provide document management within our own business. Implementation of SharePoint can also be used as low cost CRM solution.