Google Workspace and Microsoft 365 are both mature, capable platforms. The right choice depends on your organisation’s size, structure, security requirements, and how complex your IT environment is.

What causes problems is trying to combine them.

We regularly see organisations running Google Workspace for email or storage while also relying on Microsoft Office apps like Outlook, Word, or Excel. In practice, this rarely works well.

A mixed setup typically leads to:

• Extra administrative overhead
• Confusing user experiences
• Calendar and contact sync issues
• Duplicate or conflicting document storage
• More complex licensing and support

Instead of getting flexibility, most businesses end up spending more time managing the tools than benefiting from them.

The fix is simple:
Choose the platform that best fits how the business operates today and where it’s heading, then standardise around it properly. One well-configured platform is almost always more secure, easier to support, and more cost-effective than trying to make two ecosystems coexist.