Email Signatures
What is it?
Where does it live?
Tell me more?
Think of your email signature like the shopfront on a busy street.
Most people will only glance at it for a second, but in that second, it tells them who you are, what you stand for, and whether they trust you.
Or think of it like your team’s business cards, except instead of living in someone’s drawer, they’re handed out thousands of times a month.
That’s why we use Letsignit for ourselves and out clients. It's a modern and powerful signature management platform trusted by over 5,000 organisations and 1.7 million users worldwide.
Why choose Dunedin IT for your email signatures?
✔ A simple way to keep every signature consistent
Letsignit allows businesses to create and centrally manage professional signatures for every employee, without any technical know‑how needed. It ensures your brand looks the same whether your staff email from a laptop, phone, tablet, Mac, PC, Outlook Online — anywhere.
✔ Signatures that update themselves
Once deployed, your team’s signatures appear automatically whenever they compose a new email — no copying, pasting, or manual updates required. This also avoids the risk of broken layouts or outdated details.
✔ True “set it and forget it” management
We manage the rollout for you and support you as your business grows, adding users, adjusting designs, maintaining branding consistency, and supporting campaigns.
Turn every email into a marketing touchpoint
With Letsignit, your signature can do far more than display contact details.
Add optional marketing banners
You can run internal or external campaigns, highlight events, promote offers, or share important updates — all displayed neatly beneath your signature. These banners can be targeted, scheduled, and changed centrally without touching anyone’s device.
Measure what works
Curious if people click your links? Letsignit includes statistics showing clicks on signatures and promotional banners, giving you visibility of engagement across your organisation.
A great experience for your whole team
Designed for ease of use
• Drag‑and‑drop signature designer
• Automatically deploy signatures across all devices
• Works seamlessly with Microsoft 365 and Outlook without user setup
• Letsignit is hosted on secure Microsoft Azure infrastructure and meets high security standards
Useful extras built‑in
• Modern digital vCards so recipients can add your contact details instantly
• Optional internal‑only signatures (e.g., compact designs for staff emails)
• Surveys and feedback widgets to gather quick insights from every email sent
How Dunedin IT delivers this service
1. Setup & deployment
We configure Letsignit for your Microsoft 365 environment, build your signature design(s), set up any campaigns you want, and deploy everything across your organisation.
2. Ongoing support
Need changes? Want a refreshed signature design? Expanding your team? We're here to support you — as much or as little as you prefer.
3. Clear, simple licensing
Letsignit is licensed per mailbox. As outlined in our internal guidance, deployment for smaller organisations usually takes around 2 hours, with licences charged per mailbox (including shared mailboxes).
Want to learn more before getting started?
We’ve already written some helpful guides for business owners:
Ready to upgrade your email signatures?
Whether you want a professional, consistent brand image or you’re looking to unlock the marketing opportunity in every email, we’re here to help.
Get in touch with Dunedin IT and let’s build your new email signature system.
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