For many organisations, SharePoint wasn’t designed — it was inherited.

Common causes include:

• Old file servers copied directly into SharePoint
• No agreed structure for Teams vs SharePoint vs OneDrive
• Multiple versions of the same document living in different places
• Permissions applied inconsistently or inherited accidentally
• Nobody clearly owning or maintaining each area

Over time, this creates:

• Lost or duplicated files
• Staff unsure where to save or find information
• Security risks from over-shared folders
• Poor search results and frustration across the business

The fix is not more folders — it’s structure and ownership:

• Define a clear SharePoint framework aligned to how the business works
• Decide what belongs in Teams, SharePoint, and personal OneDrive
• Assign owners for each site or document library
• Apply retention, security, and sharing policies consistently

Once this is in place, SharePoint becomes easier to use, easier to secure, and far more valuable.

‍